Stop losing patients to slow follow-up.
Every clinic leaks patients between the chatbot and the callback. GrowthOS is the operating system that closes the gap — an AI staff that picks up the second a patient escalates, books, or asks a buying question. They research, they brief your team, they follow through. So nothing falls through the cracks.
Built for fertility, aesthetics, regenerative medicine, and wellness clinics. Replaces 6+ tools with one operating system that actually runs the work.
Patient Leakage Funnel
Where the average clinic loses patients between inquiry and treatment.
← This is where patients leak through.
GrowthOS closes the gap at every stage.
Every clinic leaks patients between the chatbot and the callback. GrowthOS is the operating system that closes the gap — an AI staff that picks up the second a patient escalates, books, or asks a buying question.
Built for fertility, aesthetics, regenerative medicine, and wellness clinics. Replaces 6+ tools with one operating system that actually runs the work.
The Problem
Your clinic is bleeding patients. You just can't see it on a dashboard.
The average clinic captures a patient inquiry, then takes 6 to 48 hours to follow up. By then, that patient has booked with the clinic that called back first. The chatbot collected the info. Your CRM stored it. Your EHR is ready to schedule. But nothing in your stack actually does the work in between.
That's the gap where revenue dies:
- A patient escalates in chat with a real concern. Staff sees the alert hours later, scrambles for context, calls back cold.
- A new patient confirms an appointment. They get a generic reminder. Show rate drops.
- A prospective patient asks three buying questions in chat. Nobody on your team is paid to notice.
Multiply that across 50 inquiries a week. That's your leakage. That's the gap GrowthOS exists to close.
Website chat
The handoff that loses you patients.
The Fix
An operating system is the only thing that can close the gap.
A chatbot can't research a patient's history. A CRM can't draft a triage briefing. An EHR can't notice when a patient is ready to book. You need something that sits across all of them and runs the work end-to-end — the way a great employee would, if you could clone your best one and have her work 24/7.
That's GrowthOS. And the reason it works is the AI staff that comes built in.
Three agents. Three moments of patient leakage stopped.
Crisis Triage Agent
Fires the moment a patient escalates in chat.
Pulls her full history, her last labs, her current meds, and the relevant clinical protocol. Drafts a one-page triage briefing. Emails it to your on-call staff in 90 seconds — so when they pick up the phone, they're already informed.
Patient Onboarding Agent
Fires when a patient books an appointment.
Sends a warm, brand-aligned pre-visit email tailored to whatever they wrote in their intake — not a generic template. Patients feel seen from the first touch. Show rates climb.
High-Intent Patient Agent
Fires when chat detects a patient ready to book.
Catches the moments when someone is clearly evaluating you — asking about timing, pricing, protocols, or specific treatments. Researches their context, drafts a personalized follow-up briefing, and arms your patient coordinator with the right next step.
“This is the staff your clinic always needed but couldn't afford. Now they're standard.”
The Operating System
Everything else a modern clinic runs on, in one place.
Your AI staff doesn't work in a vacuum. They run on the same operating system that handles your conversations, ads, automations, and patient data — so what they research, draft, and send is always tied to the rest of your clinic's work.
ATTRACT
Fill the top of your funnel.
- Google Ads automation with healthcare-compliant keyword sync
- Meta & Facebook Ads with auto-generated creative
- Landing pages built for fertility, aesthetics, and wellness conversion
- SEO gap analysis and content tools
ENGAGE
Talk to every inquiry instantly, 24/7.
- 7-specialty AI chatbot trained on your clinic’s voice
- Cold outreach campaigns with the Peer Insight framework
- Email and SMS sequences that feel human
- Multi-language support (English, Spanish, Portuguese)
CONVERT
Turn conversations into consults.
- Smart CRM with automated lead scoring
- Integrated booking and calendar sync
- Campaign builder with pre-built fertility playbooks
- Pipeline management your team will actually use
RETAIN
Keep patients and build referral flywheels.
- Review AI that turns happy patients into marketing
- Nurture sequences for every patient stage
- ChartAI medical records retrieval
- EHR integration (ModMed and more)
Every module is built into one platform. Everything talks to everything. No Zapier. No integration fees. No “that’s on our roadmap.”
GrowthOS is not a chatbot. It's not a CRM. It's not an ad platform.
It's the operating system your clinic runs on.
The Math
Most clinics save $4,000–$12,000 per month in month one.
Here's what the average fertility, aesthetics, or wellness clinic pays for the stack GrowthOS replaces:
| What clinics currently pay | Typical monthly cost |
|---|---|
| Marketing agency retainer | $3,000 – $8,000 |
| Paid ads management | $1,500 – $3,000 |
| CRM (HubSpot, Salesforce) | $300 – $800 |
| Chatbot platform | $200 – $500 |
| Email and SMS platform | $150 – $400 |
| Landing page builder | $100 – $300 |
| Review management tool | $100 – $300 |
| Total monthly stack cost | $5,350 – $13,300 |
| GrowthOS (everything above, one platform) | $999/mo |
- Marketing agency retainer$3,000 – $8,000
- Paid ads management$1,500 – $3,000
- CRM (HubSpot, Salesforce)$300 – $800
- Chatbot platform$200 – $500
- Email and SMS platform$150 – $400
- Landing page builder$100 – $300
- Review management tool$100 – $300
- Total monthly stack cost$5,350 – $13,300
You're not saving on tools. You're replacing a department.
That's before we count the agency you stop paying, the leads you stop losing, and the patients you stop missing at 9pm on a Saturday when your front desk is closed.
You're Not Losing Patients to Better Clinics. You're Losing Them to Silence.
A woman spends weeks deciding to call a fertility clinic. She finally fills out a form at 9:47 PM.
Your office is closed. She doesn't hear back until 11 AM the next day.
By then, she's already booked with the clinic that texted her back in 12 seconds.
This happens 15-20 times per month at the average clinic. That's not a marketing problem. It's a $500K/year revenue leak.
After-hours inquiries with no response
35% of leads never get a reply within 24 hours
Slow follow-up after first contact
78% of patients choose the first clinic to respond
Manual nurturing that fades after day 3
The average patient needs 7-12 touchpoints to book
Front desk overwhelmed with admin
Your highest-paid patient-facing staff is doing data entry
Pricing
One price. One login. One system that replaces your entire stack.
No tiers for features we gate. No per-user surcharges. Just the platform.
One Platform Replaces Your Entire Marketing Stack.
Here's everything included in GrowthOS at $999/month:
| What You Get | Separate Cost |
|---|---|
| AI Patient Agent | $500-1,500/mo |
| Behavioral Lead Scoring | $200-500/mo |
| Multi-Channel Unified Inbox | $300-800/mo |
| AI Outreach Engine | $3,000-5,000/mo |
| AI Campaign Builder | $5,000-10,000/mo |
| Google & Facebook Ads Manager | $2,000-5,000/mo |
| AI Landing Page Builder | $200-500/mo |
| Pipeline & Patient Journey Management | $150-300/mo |
| EHR Integration | $500-1,000/mo |
| Reactivation Campaigns | $1,000-2,000/mo |
| Custom Domain + Branding | $1,000+ setup |
| Desktop + Mobile App | Included |
| A2P 10DLC Compliance | $500+ setup |
| Multi-Language Support | $200-500/mo |
Total value if purchased separately: $13,550-$27,600/month
GrowthOS: $999/month.
No setup fee. Live in 48 hours. Cancel anytime.
This Isn't a Chatbot. It's an AI That Understands What Your Patients Are Feeling.
Most "AI chatbots" sound like a phone tree with a thesaurus. GrowthOS is different. The AI is trained on your specialty — fertility, aesthetics, regenerative medicine, wellness — and fine-tuned on YOUR clinic's voice, policies, procedures, and qualification criteria.
Generic chatbot:
"Thank you for your inquiry. A team member will be in touch shortly. Please allow 24-48 hours for a response."
GrowthOS AI (fertility clinic, evening inquiry):
"Hi Sarah — I know reaching out about fertility can feel like a big step, and I want you to know we're here for you. Dr. Ramirez's team specializes in patients just starting to explore their options. Can I ask a couple of quick questions so we can match you with the right consultation type?"
The AI reads tone. It adapts. It nurtures a nervous first-time IVF patient differently than a returning Botox client. It follows up across days or weeks — never pushy, never robotic — until the patient is ready. Then it hands off to your team with the full conversation history, so the patient never repeats themselves.
From Inquiry to Appointment in 5 Steps
Patient Reaches Out
Any channel. Any time. Web form, phone call, text, email, WhatsApp, Instagram, TikTok, Facebook, or Google My Business.
AI Responds in Seconds
Not a template. The AI reads the context, adapts its tone to the patient's emotional state, and responds with empathy and precision — trained on your clinic's exact services and policies.
AI Qualifies and Scores
Behavioral lead scoring categorizes every inquiry as Hot, Warm, or Cold. The AI asks the right qualification questions without feeling like an interrogation.
AI Nurtures Over Days or Weeks
Multi-channel follow-up that doesn't stop after one message. The AI varies its approach — different angles, different channels — until the patient is ready or disengages.
Your Team Steps In With Full Context
Real-time alert on desktop or mobile. One click opens the full conversation history. Your team closes with confidence — the patient never repeats themselves.
Works However Your Clinic Works.
Full Platform
Most Popular
Best for
Clinics ready to simplify
What happens
GrowthOS replaces your CRM entirely
Integrates with
Native — nothing else needed
Transition Mode
Migrating from another CRM
Best for
Clinics migrating from another CRM
What happens
We migrate you at your pace while GrowthOS handles the heavy lifting
Integrates with
HubSpot, Salesforce, Zoho, Keap, Tebra, DearDoc
Integration Mode
Enterprise with legacy mandates
Best for
Enterprise groups with legacy mandates
What happens
GrowthOS sits alongside your existing CRM via API
Integrates with
Any system with an API
Why I Built This
AI transformed the lab side of fertility medicine. Nobody modernized the front end.
I've worked with 100+ healthcare businesses across 6 countries over 15 years — running campaigns, managing real ad budgets, building funnels. I watched clinics spend $10K/month on marketing, then lose half those patients because the front desk was overwhelmed and the follow-up was manual.
GrowthOS closes that gap. It's the system I wish existed when I was running campaigns for fertility clinics and watching leads die in spreadsheets.
— Brandon Hensinger
Founder, Cima Growth Solutions
See Results in 30 Days or We'll Work With You Until You Do.
Every GrowthOS client gets live onboarding, AI configuration tuned to your clinic, and a 30-day performance review. If your lead response time hasn't improved and your pipeline isn't more organized, we'll keep working with you at no extra cost until it is.
Every day without GrowthOS is another day of patients choosing the clinic that responded first.
Stop the leak. Run your clinic on GrowthOS.