Stop losing patients to slow follow-up.
Every clinic leaks patients twice — first when inquiries come in and don't get a timely response, then again after first contact when the patient goes quiet. GrowthOS closes both gaps with an AI chat that answers the second a patient reaches out — on any channel, trained on your specialty and your clinic, smart enough to qualify, nurture, follow up, and book without anyone on your team touching the keyboard.
But slow follow-up is only the symptom. The deeper problem: every part of your growth — getting found, bringing leads in, answering them, following up, earning reviews — runs on people who get overwhelmed, agencies you can’t see working, and manual steps that quietly fail. GrowthOS replaces all of it with a team of AI employees that drives patients in, answers the second they reach out, and never lets one go cold. Built for fertility, aesthetics, regenerative medicine, and wellness clinics.
Patient Leakage Funnel
Where the average clinic loses patients — and where GrowthOS closes the gap.
- Inquiry submitted100%
Warning. Leak #1 — No follow-up on the initial inquiry. 35% of patients never hear back in time and book elsewhere.
- Initial contact made by staff65%
Warning. Leak #2 — Patient engages briefly, then goes quiet. No one re-engages. This is the single biggest drop in the funnel — the average patient needs 7–12 touchpoints to book, and most clinics stop at 1 or 2.
- Books consultation20%
GrowthOS closes both gaps — instant response on every channel, and AI nurture that doesn't fade after day three.
Every clinic leaks patients twice — first when inquiries come in and don't get a timely response, then again after first contact when the patient goes quiet. GrowthOS closes both gaps with an AI chat that answers the second a patient reaches out — on any channel, trained on your specialty and your clinic, smart enough to qualify, nurture, follow up, and book without anyone on your team touching the keyboard.
But slow follow-up is only the symptom. The deeper problem: every part of your growth — getting found, bringing leads in, answering them, following up, earning reviews — runs on people who get overwhelmed, agencies you can’t see working, and manual steps that quietly fail. GrowthOS replaces all of it with a team of AI employees that drives patients in, answers the second they reach out, and never lets one go cold. Built for fertility, aesthetics, regenerative medicine, and wellness clinics.
The Real Problem
Your growth shouldn’t depend on someone remembering to do it.
A slow reply at 9pm is what you notice. What you don’t see is everything upstream and downstream of it. The ads that need a media buyer watching them. The outreach no one has time to send. The seven follow-ups a patient needs before they book — and the front desk that stops at one. The reviews you never ask for.
All of it depends on humans who are stretched thin, or an agency that bills you whether or not the work happened. That’s not a clinic problem. It’s a staffing-and-reliability problem — and you can’t fix it by spending more on ads.
The Team
A growth team that never sleeps, never quits, and never lets a lead go cold.
You’re not buying software you have to run. You’re staffing a department with AI employees — each trained on your specialty and your clinic, each doing a job you’d otherwise hire, manage, and hope shows up.
AI Media Buyer
Builds, launches, and optimizes your Google and Meta ads with healthcare-compliant copy. No agency retainer.
AI Outreach Rep
Runs cold outreach in your voice using the Peer Insight framework, and reactivates patients who went quiet months ago.
AI Front Desk
Answers every inquiry in seconds, on every channel, 24/7 — qualifies, books, and knows when to hand off to a human.
AI Nurture Rep
Follows up 7–12 times across days and weeks, adapting tone to where the patient is emotionally. Never forgets, never fades.
AI Reputation Manager
Turns happy patients into reviews and referrals automatically.
And when something high-stakes happens — a patient in crisis, a new booking, a hot lead identifying themselves — the senior specialists step in.
Not a chatbot. Not an ads platform. Not a CRM. The operating system.
Acquisition, conversion, and retention run on one brain — so a patient who clicks a Google ad Saturday morning is qualified that afternoon, nurtured through Sunday, and sitting in your chair Tuesday, without anyone on your team touching the keyboard.
How The Team Works
Drive. Capture. Grow.
Three pillars, one platform. Your AI team drives patients in, captures every inquiry the second it lands, and grows the relationships that turn into referrals.
DRIVE
Bring the patients in.
- Google Ads automation with healthcare-compliant keyword sync
- Meta & Facebook Ads with auto-generated creative
- Cold outreach campaigns (Peer Insight framework)
- Landing pages built for fertility, aesthetics, and wellness conversion
- SEO gap analysis and content tools
- Dormant-patient reactivation campaigns
CAPTURE
Answer, qualify, and book every inquiry — instantly.
- 7-specialty AI chat trained on your clinic’s voice, every channel, 24/7
- Email & SMS sequences that feel human
- Smart lead scoring + unified inbox
- Integrated booking and calendar sync
- Pipeline management your team will actually use
- Multi-language (English, Spanish, Portuguese)
GROW
Keep patients and build referral flywheels.
- Review AI that turns happy patients into marketing
- Nurture sequences for every patient stage
- ChartAI medical records retrieval
- EHR integration (ModMed and more)
Every module is built into one platform. Everything talks to everything. No Zapier. No integration fees. No “that’s on our roadmap.”
An AI chat that actually understands your clinic.
This is your AI Front Desk up close. The reason chatbots fail isn’t speed — it’s that they sound generic, say the wrong things, and don’t know your business. GrowthOS is different. The chat goes live on web, SMS, WhatsApp, email, social DMs, your lead forms, and inside any CRM you already use. It answers in seconds, in your voice, with the answers you’d give. It qualifies leads with the same questions your best front-desk person would ask. It books on your real calendar with your real appointment types. It follows up when a patient goes quiet. And it knows when not to talk — handing off to your team the moment a conversation is beyond its scope.
Instant response on every channel
Web chat, SMS, WhatsApp, email, Facebook and Instagram DMs, lead forms, and inside GoHighLevel / HubSpot / Salesforce. One brain, every channel.
Emotionally aware
Knows the emotional context patients are in when they reach out — grief, anxiety, hope, curiosity — and responds in the way your specialty requires.
Trained on your specialty
Fertility, aesthetics, regenerative medicine, wellness. Clinical language, safety guardrails, and the things your kind of clinic must never say.
Trained on your clinic
Your FAQ, your services, your pricing approach, your qualification questions, your scheduling rules, your voice.
Retrainable in plain English
Type “if a patient wants to book with Dr. Patel, check his calendar and offer three open slots” and the bot follows that rule on the next message. Correct any reply with one click; the lesson sticks across every future conversation.
Connects to your CRM
Power conversations directly inside GoHighLevel, HubSpot, or Salesforce. Your existing workflows keep working — the AI just makes them faster.
The Specialists
When something important happens, a specialist takes over.
Your AI growth team handles the day-to-day — the front-desk AI fields most patient questions in seconds. For the moments that matter most — a patient in crisis, a new booking that needs a warm welcome, a hot lead identifying themselves — the senior specialists step in. These specialists do 60 to 90 seconds of deep work in the background — reading the full patient history, researching context, drafting tailored outreach — and produce a written briefing your team gets by email and inside the GrowthOS inbox. Nothing falls through the cracks because nothing has to live in someone’s head.
AI staff member: Crisis Triage
Fires when a patient signals distress, a complaint, or a safety concern. Reads their full history, produces a one-page urgent briefing for your office, and escalates within minutes.
AI staff member: Patient Onboarding
Fires when a new patient books. Reads their intake, gets your brand context, and sends a warm personalized pre-visit email that addresses what they actually said. Your team gets a copy.
AI staff member: High-Intent Patient
Fires when a hot lead identifies themselves on chat. Looks them up, researches their context, and produces a sales briefing so your team knows exactly who they are and what to lead with on the callback.
Built For Healthcare
Built for healthcare from day one — not a generic tool with a medical coat of paint.
HubSpot and GoHighLevel were built for everyone, which means they were built for no one in particular. The things a clinic actually needs are afterthoughts there — and workarounds for you. For us they’re the foundation.
HIPAA-grade PHI handling + BAA
Patient data encrypted and handled to clinical standard, with a Business Associate Agreement. Not a bolt-on.
A2P 10DLC + clinical consent built in
Texting compliance and consent language designed for healthcare, configured for you.
EHR / EMR integration
Connects to ModMed and more. Horizontal platforms won’t touch this.
Clinical AI guardrails
The AI knows what your specialty must never say. Safety rules baked into every reply.
Pre-built clinical patient journeys
Mapped to real clinical reality (e.g. IVF cycle stages, treatment series) — not blank automations you build from scratch.
The Math
You’re not replacing software. You’re replacing a department.
Here’s what it costs to do everything GrowthOS does the old way — with people and an agency:
| The growth department you’d otherwise pay for | Typical monthly cost |
|---|---|
| Marketing coordinator / manager | $4,000 – $6,000 |
| Marketing agency retainer | $3,000 – $8,000 |
| Paid media buyer | $2,000 – $5,000 |
| Patient coordinator doing follow-up | $3,000 – $4,000 |
| Outreach / SDR | $4,000 – $6,000 |
| Reputation / reviews management | $500 – $1,500 |
| Total monthly cost of the department | $16,500 – $30,500 |
| GrowthOS (the whole team, one platform) | $999/mo |
- Marketing coordinator / manager$4,000 – $6,000
- Marketing agency retainer$3,000 – $8,000
- Paid media buyer$2,000 – $5,000
- Patient coordinator doing follow-up$3,000 – $4,000
- Outreach / SDR$4,000 – $6,000
- Reputation / reviews management$500 – $1,500
- Total monthly cost of the department$16,500 – $30,500
And unlike a department, the AI team doesn’t call in sick, doesn’t quit and take the playbook with it, and doesn’t go home at 5pm — which is exactly when patients fill out your form.
Pricing
One price. One login. One AI team.
No tiers for features we gate. No per-user surcharges. Choose monthly or annual.
Everything your AI team does, included in both plans:
- Your whole AI growth team — DRIVE, CAPTURE, GROW
- Unified inbox, every channel, 24/7
- Pipelines, automations, and reactivation campaigns
- HIPAA-grade handling, BAA, and clinical guardrails
- Onboarding, configuration, and AI training
- Unlimited leads, conversations, and team members
Live in 48 hours. Cancel anytime.
Live in your clinic within 24 hours.
We train the AI on your clinic in the first few hours. The bot goes live on web chat the same day. SMS, WhatsApp, email, and social channels turn on as you’re ready. Most clinics see their first AI-booked appointment inside the first 24 hours. You don’t replace any of your existing tools to start — GrowthOS works alongside them and can take over the pieces you’re tired of paying for.
Kickoff Call
A 45-minute session where we collect your FAQ, voice, services, scheduling rules, and appointment types. You give us what your best front-desk person already knows.
Specialty + Clinic Training
We train the AI on your field — fertility, aesthetics, regenerative, wellness — then layer in your clinic specifics. Everything is reviewable in the dashboard before it goes live.
Calendar + Channels Wired
Real calendar integration, appointment types, and the chat widget embedded on your site. SMS, WhatsApp, email, and social DMs queued up to turn on when you’re ready.
Web Chat Goes Live
Within 24 hours of kickoff, the AI is replying to inquiries in your voice, qualifying patients, and booking on your real calendar.
First AI-Booked Appointment
Most clinics see one the same day. You watch every conversation in the GrowthOS inbox and correct anything you don’t like — the lesson sticks for every future patient.
Works However Your Clinic Works.
Full Platform
Most Popular
Best for
Clinics ready to simplify
What happens
GrowthOS replaces your CRM entirely
Integrates with
Native — nothing else needed
Transition Mode
Migrating from another CRM
Best for
Clinics migrating from another CRM
What happens
We migrate you at your pace while GrowthOS handles the heavy lifting
Integrates with
HubSpot, Salesforce, Zoho, Keap, Tebra, DearDoc
Integration Mode
Enterprise with legacy mandates
Best for
Enterprise groups with legacy mandates
What happens
GrowthOS sits alongside your existing CRM via API
Integrates with
Any system with an API
Why I Built This
AI transformed the lab side of fertility medicine. Nobody modernized the front end.
I've worked with 100+ healthcare businesses across 6 countries over 15 years — running campaigns, managing real ad budgets, building funnels. I watched clinics spend $10K/month on marketing, then lose half those patients because the front desk was overwhelmed and the follow-up was manual.
GrowthOS closes that gap. It's the system I wish existed when I was running campaigns for fertility clinics and watching leads die in spreadsheets.
— Brandon Hensinger
Founder, Cima Growth Solutions
Stop the leak. Run your clinic on GrowthOS.